| Cambridge Boat Club - Rental Information |
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The maximum capacity for rentals is 150 persons. Dinner seating in the larger room is between 100 and 120 people tops. Additional guests may be seated in the smaller room.
Smoking is not allowed in the building or on the porch. Smokers must be directed towards the area outside the front door.
All rented items (china, linens, other cooking equipment, etc.) must be arranged for exclusively through the rental company Be Our Guest (617 427-2700). They are fully equipped and reliable. Caterers may, of course, bring with them their own equipment and any items that they have rented personally. Be Our Guest customarily delivers prior to the arrival of the catering company to eliminate congestion at the service door.
Two (2) Handicapped-accessible bathrooms are on the first floor.
Additional bathrooms for men and women on the second floor.
The space used by rentals includes the two large rooms, porch, kitchen, and all of the bathrooms. The grounds are not available.
The fee for rentals is currently $500 per hour, which is charged for the time of the scheduled event, i.e., the time guests are invited or expected. No charge is made for one hour prior to and one hour after the event for setup and removal. Additional setup time is charged at $50 per hour. In addition, a security deposit of $1,000 must be paid to reserve the date. Security deposits are returned promptly after the event. The most common reasons for withholding all or part of the security deposit are excessive cleaning (avoid confetti, sparkles, rice, etc.) or running overtime. These items are within the control of the renter and can be avoided. Any rental that extends past midnight will be charged at a rate of 1.5 times the hourly rental fee.
Liquor may be served but not sold in any manner, directly, or indirectly such as by chits at the door, contributions, whatsoever. Keg beer is not permitted at any event. Whenever liquor is served, a State Police Detail is arranged for by the club and charged to the renter at the 'block' rate of $176.00 for zero through four hours or $352.00 for four through eight hours. The renter supplies a separate check in advance made payable to the Massachusetts State Police for the appropriate amount. The police may also assist with parking. Functions may not block the BB&N Boathouse front door.
Caterers/bartenders are arranged for by the renter but must provide the club with a certificate of liquor liability insurance in the minimum amount of $1,000,000 naming the club as an additional insured. They must provide the Club with a copy of their certification as a Professional Food Manager. Caterers are also required to complete the 'Catering Registration Form' and send it with a check for $25.00 payable to 'City of Cambridge' to the address on the form. All decorations, food, trash and cooking or serving items must be removed from the CBC property immediately after the event by the caterer and/or the renter.
Liquor delivery should be arranged to coincide with the arrival by the caterer. All liquor left after an event must be taken away, not left at the Club. We cannot guarantee its safety, and we cannot arrange for a pickup at a later date. Accordingly, any liquor left behind will be disposed of.
A Club Monitor is on hand for all events.
You may direct further inquiries to cbcrental@juno.com, see the website with floor plan at www.cambridge-boat-club.org or leave a message for the rental agent at 781 769-6783.